Copy control

Copy control is a process by which important transaction parameters in sales documents are copied during
the process from an originating document to a target document. This configuration set by the consultants
are useful for the end users who dont have to repeat these control parameters again and again for
example, from order to delivery and then billing. Once you have set transaction controls in Order this will
be taken as a reference and automatically copied to the subsequently created documents.
You can maintain copy control in following areas :
Sales documents/Deliveries/Billing documents

Further, the copy control transition can be done in following relatiionship :
Sales document by sales document
Billing document by sales document
Sales document by delivery
Sales document by billing document
Delivery by billing document

The T.Code for Copy Control between sales order and delivery is VTLA(Delivery with reference to an order)

The T.Code for Control between sales order and billing document is VTFA(Order related billing scenario)

The T.Code for Control between delivery and billing document is VTFL(Delivery related billing scenario)

The T.Code for Copy Control between sales order and Sales order is VTAA.It is used in the case of creating returns order/credit memo request/debit memo request.

The T.Code for Control between billing document and billing document is VTFF.It is used in the case of cancelling an invoice.

The SD business process

The SD business process is as follows :

1. INQUIRY Tcode - VA11/12/13

2. QUOTATION Tcode - VA21/22/23

3. SALES ORDER Tcode- VA01/02/03

4. SHIPPING

5. DELIVERY Tcode - VL01N , VL02N

6. BILLING Tcode- VF01/02/03

7. PAYMENT POSTING Tcode - F-28

SD Process Flow

SD Process Flow

1. Inquiry (VA11)

2. Quotation / Contracts / Scheduling Agreements (VA21)

3. Sales Order (VA01)

4. Delivery

a) Create Delivery (VL01N)

b) Picking (LT03)

c) Picking Confirmation (LT12)

d) Packing (Optional in VL02N)

e) Post Goods issue (VL02N)

5. Billing(=Invoice) (VF01)

6. Post Incoming Payment (F-28)

Common Scenarios:

Customer is buying …

sales order – Transaction VA01 – Tables VBAK, VBAP, VBEP, VBKD, VBPA, VBUK, VBUP.

Delivery – Transaction VL01N – Tables LIKP, LIPS, VBUK, VBUP.

Goods issue – Transaction VL02N – Tables MKPF, MSEG

Billing document – Transaction VF01 – Tables VBRK, VBRP.

Customer is returning…

Return order – Transaction VA01 – Tables VBAK, VBAP, VBEP, VBKD, VBPA, VBUK, VBUP.

Returns delivery – Transaction VL01N – Tables LIKP, LIPS, VBUK, VBUP.

Goods Receipt – Transaction VL02N – Tables MKPF, MSEG

Credit memo – Transaction VF01 – Tables VBRK, VBRP.

Customer wants some money back.

Credit memo request – Transaction VA01 – Tables VBAK, VBAP, VBEP, VBKD, VBPA, VBUK, VBUP.

Credit memo – Transaction VF01 – Tables VBRK, VBRP.

Customer was charged less money ..Meaning we want some money back from customer..

Debit memo request – Transaction VA01 – Tables VBAK, VBAP, VBEP, VBKD, VBPA, VBUK, VBUP.

Debit memo – Transaction VF01 – Tables VBRK, VBRP.

SAP SD business process

SD business process

When a client (existing customer or new customer) asks or requests information (can be through a phone call, an email, or a Request For Quotation (RFQ) document) about the products or services he needs, the sales personnel can input that request into SAP SD module by creating an Inquiry document.


In SD module, an Inquiry is an internal document that records the information about request from prospective customer for internal use only. In an inquiry, we record some information such as: which customer that request information, what products or services customer needs, how many products or services customer needs, etc. By creating inquiry, we can reduce the sales opportunity lost, especially when we need some extra time or procedures before we can reply the customer request.


If we can immediately reply the customer request (if we have a standard products or services that the price and other condition are fixed), we don’t need the inquiry document, we can just create a Quotation document to reply the customer’s request.
But if we can’t, we should create an Inquiry document, so when we have determined the price and other condition to be offered to the customer, we can create a Quotation document that refers to the inquiry document.
We can create Inquiry with “VA11” t-code.


In SD module, a Quotation is a document that legally attached for us who issued it, that contains information about the offering to the customer, such as: which customer that been offered, what and how many products or services that been offered to the customer, how much the price of the products or services, when the delivery date of the products or services, how the term of payment that been offered to the customer, the validity date of the offering, etc. A Quotation can be created by referring to the Inquiry document (if any) or not, depends on the business scenario defined.
We can create Quotation with “VA21” t-code.


From the above explanation, it is clear what the differences between Inquiry and Quotation in SD module are.
Both of them are SD document in pre-sales activities.

• Sales Order processing

After we send the quotation to the customers, they will do their own purchasing procedure to determine from where they will purchase the products or services. If needed, they may negotiate with us about our quotation in terms of price, terms of payment, delivery date, or something else. We may send an updated quotation based on the negotiation. If they decide to purchase the material or service from us, they will send us a Purchase Order (PO). Then we create a Sales Order (SO) that refers to the Quotation sent to the customers before. We can put the customer’s PO number in our SO.
Depends on business scenario and configuration, in SAP R/3 system we can also create an SO without referring to a Quotation. For example if we have a products or services catalog that can be used by customers as reference for their PO.

An SO must contain the information of:

• Customer
• Materials or services sold to the customer
• Quantity of materials or services
• Pricing condition of materials or services
• Delivery dates
• Shipping processing, such as the incoterms, etc.
• Billing processing, such as terms of payment, etc.

We can create Sales Order with “VA01” t-code.

• Inventory Sourcing
  To fulfill the products requirement from an SO at the required date, we can obtain them by one of these options:
• Taking from Available stock at warehouse, if needed triggering a stock transfer between warehouses.
• Triggering a production order to produce the products in-house.
• Triggering a purchasing order to purchase the products from vendor (in case of third-party business transaction).

There is no sales document in these activities. They are done on other modules such as Production Planning (PP) and Material Management (MM).

• Shipping

Once the products are available at warehouse, the sales personnel can start shipping activities by creating an outbound delivery document (Delivery Order/DO). A DO can be created by referring to an SO. A DO will trigger warehouse personnel to prepare the products.
We can create Delivery Order with “VL01N” t-code.

If we use Warehouse Management (WM) module, a DO can trigger a Transfer Order.
When the products are ready to be sent, the warehouse personnel posts the Goods Issue (GI) transaction that refers to the DO. The GI transaction will reduce the inventory level of products.
We can post the Goods Issue that refers to a DO with “VL02N” t-code.
Then the warehouse personnel sends the products to the customer by transportation mode that has been determined in SO document.

• Billing

The customer will receive the products at the delivery date promised in SO document.
The finance department will generate a billing document and send an invoice form to the customer. The invoice will request the customer to pay the products we have sent at the price condition and terms of payment we have agreed in SO document.
We can create Billing document with “VF01” t-code.

Variant Configuration

Variant Configuration
Variant configuration is for manufacturing complex products in which customer determines the features of the product. Objective of variant configuration is to react quickly to customers’ requirements.
Here it needs not to create separate material for each variant of a product. When companies introduce variant configuration this often goes beyond a business process re-engineering project. Variant configuration offers an opportunity to restructure product structures for which then processes are defined. This has a direct impact to the core areas such as marketing and product data management.





Variant configuration is used where you have a configurable material like computer (made up of components like processor, monitor, keyboard, mouse etc). These components are called as characteristics in variant config. Again this will be having values like processor can be either P4 or P3, monitor can be 15" or 17" etc.

Based on the values selected the variant pricing will happen using the condition type VA00.

Steps for SD Variant Configuration

The procedure is as follows:

• Create a Material - KMAT type with Item category (002)
• Create Charateristics in CT04 - Zbike, where in values mention the Color of the bile like Red, Blue etc
• Create another characteristics in CT04 - ZPrice, where directly go the additional data tab and maintain the table SDCOM and field VKOND (ABAP Dictionary it will ask for)
• Assign these two characteristics to a Class in CL01 - ZBikeclass ( Type 300) in characteristics tab page.
• Then go to CU41 Configuration profile select the material and enter the description click on the class assignment ie assign Zbikclass.
• Now go back to CT04 - enter Zbike -go to values- select Red- go to extras - Other Dependencies - Select Procedure enter in front 10 write - $self.ZPrice='Red' and save
• Now go back go to extras - Other Dependencies - assignments and assign relationship ( by default it will come just save)
• Now select Blue- go to extras - Other Dependencies - Editor - Select Procedure enter in front of 10 write - $self.ZPrice='Blue' and save
• Now go back go to extras - Other Dependencies - assignments and assign relationship ( by default it will come just save)

Now go to VK11 - Enter VA00 (Condition)(For Std RVA001 Pricing Procedure) - enter variant Red and Blue give the rates accordingly and create the sales order.

FI/CO Frequently Used Transactions Codes

General Ledger
	CLOCO	Closing cockpit
	CLOCOC	Closing cockpit (templates & task lists)
	CLOCOS	Closing cockpit (overview)
	F.13	Clear GL Account – automatic
	F.13E	Clear GL Account with currency – automatic
	F.14	Process recurring entries
	F.15	Recurring entries – list
	F.56	Delete recurring document
	F.80	Mass reversal
	F.81	Reverse accrual/deferral document
	F-02	General Posting
	F-03	Clear GL Account
	F-04	Post with clearing
	F-05	Valuate foreign currency
	F-06	Incoming payments
	F-07	Outgoing payments
	F-65	General document parking
	FAGL_FC_VAL	Foreign Currency Valuation (new)
	FAGLB03	Display GL balances (new)
	FAGLF03	GL reconciliation (new)
	FAGLGVTR	Balance Carried forward
	FAGLL03	Display/change GL line items (new)
	FB00	Editing options
	FB02	Change document
	FB03	Display document
	FB04	Display changes
	FB07	Control Totals
	FB08	Individual reversal
	FB09	Change line item
	FB41	Enter tax payable
	FB50	Enter G/L Accounting Document
	FBCJ	Cash journal
	FBD1	Enter Recurring Documents
	FBD2	Change recurring document
	FBD3	Display recurring document
	FBD4	Recurring Document – display changes
	FBRA	Reset cleared items
	FBS1	Enter accrual/deferral document
	FBV0	Post/Delete Parked Document
	FBV2	Change Parked Document
	FBV3	Display Parked Document
	FBV4	Parked Document – Change Header
	FBV5	Parked Document – Display Changes
	FBV6	Parked Document – Refuse
	FKMT	Account assignment model
	FS00	Maintain GL Account Centrally
	FS04	Display GL Changes – centrally
	FSP4	Display GL Changes – chart of accounts data
	FSS4	Display GL Changes – company code data
	FV50	Edit or Park G/L Document
	KCH1	Create profit centre hierarchy
	KCH2	Change profit centre group
	KCH3	Display profit centre group
	KCH5N	Change profit centre hierarchy
	KCH6N	Display profit centre hierarchy
	KE51	Create profit centre
	KE52	Change profit centre
	KE53	Display profit centre
	KE54	Delete profit centre
	KE55	Profit centre – collectice processing
	OB_GLACC11	Mass changes – chart of accounts data
	OB_GLACC12	Mass changes – company code data
	OB_GLACC13	Mass changes – descriptions
	OKKS	Set controlling area
	S_ALR_87012357	VAT Return
	S_ALR_87012400	EC Sales List
	S_ALR_87013642	Open / Close Accounting Periods
	S_B20_88000153	Enter Currency Exchange rates using a Worklist
	S_PLO_86000028	Balance Sheet / P&L Statement
	S_PLO_86000030	GL Account Balances
	1KE4	Profit Centre Assignment Overview
	6KEA	Profit centre – Display changes
	GP12N	Enter (New)
	GP12NA	Display (New)
	GLPLUP	Upload from Excel
	FAGLGP52	Copy Model Plan
	FAGLPLSET	Set Planner Profile
Accounts Receivable
	FB70	AR miscellaneous invoice
	F-22	AR Invoice – general
	FB75	AR miscellaneous credit note
	F-27	AR credit note – general
	F-28	Incoming Payments
	F-26	Payment fast entry
	FV70	Park/edit invoice
	F-64	Invoice parking – general
	FV75	Park/edit credit memo
	F-67	Credit memo parking – general
	FD10N	Display Balances
	FBL5N	Display/Change Line Items
	F-32	Clear
	FD11	Analysis
	FB12	Correspondance Request
	F.64	Correspondance Maintain
	FB15	Assign/clear open items
	FB17	Edit assigned items
	FD01	Create customer master (no SD)
	FD02	Change customer master (no SD)
	FD03	Display customer master (no SD)
	FD05	Block/unblock customer master (no SD)
	FD06	Set master record deletion indicator (no SD)
	FD04	Display master record changes
	F.2D	Compare FI to SD
	VKM1	Credit Management – blocked SD documents
	VKM2	Credit Management – released documents
	VKM3	Credit Management – sales documents
	VKM4	Credit Management – all documents
	VKM5	Credit Management – delivery documents
	FD32	Maintain credit limits
	F.34	Credit limit – mass change
	FD33	Display credit limits
	FD24	Credit limits – display changes
	FCV3	Credit Management early warning
	F150	Dunning
	F.27	Periodic account statements
	F.07	Carry forward
	F.30	Display evaluations
Accounts Payable
	MIRO	Invoice Verification
	FB60	AP invoice entry
	F-43	AP invoice entry – general
	FB65	AP credit note entry
	F-41	AP credit note entry – general
	FB10	AP Invoice entry / credit memo fast entry
	FV60	Park AP invoice
	F-63	Invoice Parking – general
	FV65	Park AP credit note
	F-66	Credit memo parking – general
	F-53	Post Outgoing Payments (no forms)
	FK10N	Display balances
	FBL1N	Display / Change Line Items
	F-44	Clear
	XK01	Create vendor (with MM)
	XK02	Change vendor (with MM)
	XK03	Display vendor (with MM)
	XK05	Block / unblock vendor (with MM)
	XK06	Set deletion indicator vendor (with MM)
	FK01	Create vendor (without MM)
	FK02	Change vendor (without MM)
	FK03	Display vendor (without MM)
	FK05	Block / unblock vendor (without MM)
	FK06	Set deletion indicator vendor (without MM)
	FK08	Confirmation of Change (Single)
	FK09	Confirmation of Change (List)
	FK04	Display Changes vendor (without MM)
	F.48	Compare master records FI to MM
	F110	Payment program
	F.07	Balance carrried forward
	F.46	Display evaluations
Banks
	FF67	Manual Statement entry
	FF_5	Import Bank Statement
	FEBP	Post Bank Statement
	FF_6	Display Bank Statement
	FEBA_Bank_Statement	Reprocess bank statement
	FF68	Manual cheque entry
	FEBA_check_deposit	Reprocess cheque entry
	FI01	Bank master data – create
	FI02	Bank master data – change
	FI03	Bank master data – display
	FI04	Bank master data – display changes
	FI06	Bank master data – mark for deletion
Assets
	ABZON	Post asset with auto offset entry
	F-90	External asset acquisition with vendor
	ABGL	Credit memo in invoice year
	ABGF	Credit memo in Next Year
	ABZE	Capitalise from inhouse production
	AIAB	Distribute AuC
	AIBU	Settle AuC
	ABUMN	Transfer within company code
	F-92	Retirement with revenue with Customer
	ABAON	Retirement with revenue without Customer
	ABAVN	Asset retirement by scrapping
	ABNE	Subsequent revenue
	ABNK	Subsequent costs
	ABNAN	Post capitalisation
	ABZU	Asset write-up
	ABAA	Unplanned depreciation
	AB03	Display Asset Document
	AB02	Change Asset Document
	AIST	Reverse capitalisation of AuC
	AB08	Reverse other asset document
	AW01N	Asset explorer
	AS01	Create Asset
	AS02	Change Asset
	AS03	Display Asset
	AS05	Lock Asset
	AS06	Delete Asset
	AFAB	Depreciation run
	AFBP	Depreciation run log
	S_ALR_87099918	Primary cost planning
	AJRW	Fiscal year Change
	AJAB	Close fiscal Year
Controlling
	KA01	Create Cost Element
	KA02	Change Cost Element
	KA03	Display Cost Element
	KA04	Delete cost element
	KA05	Cost element: display changes
	KA06	Create Secondary Cost Element
	KA23	Cost Elements: Master Data Report
	KA24	Delete Cost Elements
	KAB9	Planning Report: Orders
	KABL	Order: Planning Overview
	KABP	Controlling Documents: Plan
	KAH1	Create Cost Element Group
	KAH2	Change cost element group
	KAH3	Display cost element group
	KAK2	Change statistical key figures
	KAK3	Display Statistical Key Figures
	KB11N	Enter Manual Repostings of Costs
	KB13N	Display Manual Repostings of Costs
	KB14N	Reverse Manual Repostings of Costs
	KB21N	Enter Direct Activity Allocation
	KB23N	Display Direct Activity Allocation
	KB24N	Reverse Direct Activity Allocation
	KB31N	Enter Statistical Key Figures
	KB33N	Display Statistical Key Figures
	KB34N	Reverse Statistical Key Figures
	KB41N	Enter Manual Repostings of Revenue
	KB43N	Display Manual Repostings of Revenue
	KB44N	Reverse Manual Repostings of Revenue
	KB61	Enter Reposting of CO Line Items
	KB63	Display Reposting of CO Line Items
	KB64	Reverse Reposting of CO Line Items
	KBC1	Cost Transfer Layout Variants
	KBC3	Screen Variants: Stat. Key Figures
	KBC4	Transfer Revenue Screen Variants
	KBH1	Create statistical key figure group
	KBH2	Change statistical key figure group
	KBH3	Display statistical key figure group
	KK01	Create Statistical Figure
	KK02	Change Statistical Figure
	KK03	Display Statistical Key Figures
	KK03DEL	Delete Statistical Key Figures
	KK04	Stat.Key Figures: Master Data Report
	KO01	Create Internal Order
	KO02	Change Order
	KO03	Display Internal Order
	KO04	Order Manager
	KO12	Change Order Plan (Overall, Year)
	KO13	Display Order Plan (Overall, Year)
	KO14	Copy Planing for Internal Orders
	KO15	Copy Actual Int.Order Data to Plan
	KO22	Change Order Budget
	KO23	Display Order Budget
	KO24	Change Order Supplement
	KO25	Display Order Supplement
	KO26	Change Order Return
	KO27	Display Order Return
	KO2A	Change budget document
	KO2B	Display budget document
	KO30	Activate Orders Availability Control
	KO88	Actual Settlement: Order
	KO8B	Display Settlement Document
	KOB1	Orders: Actual Line Items
	KOB2	Orders: Commitment Line Items
	KOB4	Orders: Budget Line Items
	KOB6	Orders: Settlement Line Items
	KOBP	Orders: Plan Line Items
	KOC2	Run Selected Reports
	KOC4	Cost Analysis
	KOCF	Carry Forward Order Commitments
	KOCO	Budget Carryforward for Orders
	KOH1	Create Order Group
	KOH2	Change Order Group
	KOH3	Display Order Group
	KOL1	Order List (Master Data)
	KONK	Maintain Order Number Ranges
	KOP1	Create Orders for Plan Revaluation
	KOT3	Display Order Types
	KP04	Set Planner Profile
	KP06	Change CElem/Activity Input Planning
	KP07	Display Planning CElem/Act. Input
	KP90	Delete Planned Costs
	KP91	Delete Planned Costs
	KP95	Revaluate Manual Planning
	KP97	Copy Planning for Cost Centers
	KP98	Copy Actual to Plan for Cost Centers
	KS01	Create cost center
	KS02	Change cost center
	KS03	Display Cost Center
	KS04	Delete cost center
	KS05	Cost Center: Display Changes
	KS07	Execute rough entry of cost center
	KS12	Change Cost Centers
	KS13	Cost Centers: Master Data Report
	KS14	Delete Cost Centers
	KSB1	Cost Centers: Actual Line Items
	KSB2	Cost Centers: Commitment Line Items
	KSB5	Controlling Documents: Actual
	KSB9	Planning Report: Cost Centers
	KSBB	Run Selected Reports
	KSBL	Cost centers: Planning overview
	KSBP	Cost Centers: Plan Line Items
	KSBT	Cost centers: Activity prices
	KSH1	Create Cost Center Group
	KSH2	Change Cost Center Group
	KSH3	Display Cost Center Group
	KSU1N	Create Actual Assessment
	KSU2N	Change Actual Assessment
	KSU3N	Display Actual Assessment
	KSU4N	Delete Actual Assessment
	KSU5	Execute Actual Assessment
	KSU6N	Actual Assessment: Overview
	KSU7N	Create Plan Assessment
	KSU8N	Change Plan Assessment
	KSU9N	Display Plan Assessment
	KSUAN	Delete Plan Assessment
	KSUB	Execute Plan Assessment
	KSUCN	Plan Assessment: Overview
	KSV1N	Create Actual Distribution
	KSV2N	Change Actual Distribution
	KSV3N	Display Actual Distribution
	KSV4N	Delete Actual Distribution
	KSV5	Execute Actual Distribution
	KSV6N	Actual Distribution: Overview
	KSV7N	Create Plan Distribution
	KSV8N	Change Plan Distribution
	KSV9N	Display Plan Distribution
	KSVAN	Delete Plan Distribution
	KSVB	Execute Plan Distribution
	KSVCN	Plan Distribution: Overview
	RPC0	User Settings
	RPO0	User Settings
	OKP1 – Change	OKP1 – Change
OTHER USEFUL TRANSACTIONS
	SE16	Display Table
	SA38	ABAP Reporting
	SM37	Job Overview
	SP02	Own Spool Requests
	OKKS	Set Controlling Area
	MB51	Material Documents
	MR51	Accounting Document for Material
	MMBE	Stock Overview

FI/CO important t-codes

T Codes Details
Financial Accounting   
SPRO    Enter IMG
OX02    Company Code - Create, Check, Delete
OX03    Create Business Area
OKBD    Functional Areas
OB45    Create Credit Control Area
OB29    Maintain Fiscal Year Variant
OB37    Assign Co. Code to Fiscal Year Variant
OB13    Creation of Chart of Account (CoA)
OBY7    Copy Chart of Account (CoA)
OBY9    Transport Chart of Account
OBD4    Define Account Group
OBY2    Copy GL Accounts from the Chart to Co. Code
OB53    Define Retained Earnings
OB58    Maintain Financial Statement Versions
OBC4    Maintain Field Status Variant
OBBO    Define Posting Period Variant
OBA7    Define Document Type & Number Ranges
OB41    Maintain Posting Keys
OBA4    Create Tolerance Groups
FBN1    Create GL Number Ranges
OBL1    Automatic Posting Documentation
FBKP    Automatic Account Assignment
OBYC    MM Automatic Account Assignment
OBY6    Enter Global Parameters
FS00    Creation of GL Master Records
(F-02)  Posting of GL Transactions
(FB03)  Display of GL Document
(FS10N) Display of GL Accounts
OB46    Define Interest Calculation Types
OBD3    Define Vendor Account Group
(XK01)  Creation of Vendor Master
(F-43)  Purchase Invoice Posting
(FK10N) Display Vendor Account
F112    Define House Bank
OBB8    Maintain Terms of Payment (ToP)
OBD2    Creation of Customer Account Group
OBA3    Customer Tolerance Groups
(XD01)  Creation of Customer Master
(FD10N) Display Customer Account
(F-28)  Incoming Payment Posting
OB61    Define Dunning Area
EC08    Copy Reference Chart of Depreciation (CoD)
OADB    Define Depreciation Area
OAOB    Assign Chart of Depreciation to Co. Code
OAOA    Define Asset Class
AO90    Assignment of Account in Asset Class
OAY2    Determination of Depreciation Area in Asset Class
(AS01)  Creation of Asset Master
(AS11)  Creation of Sub Asset
(F-90)  Asset Purchase Posting
(AFAB)  Depreciation Run
(F-92)  Asset Sale Posting
(AW01N) Asset Explorer